Sample Relieving Order Letter Format

Sample Relieving Order Letter Format

Sample Relieving Order Letter Format

[A relieving order letter is a formal letter that is issued to an employee at the time of leaving an organization. Below briefly focus on Sample Relieving Order Letter Format. A relieving letter is required when the employee has to join a new organization. The HR manager issues a relieving letter to the employee after the resignation of the employee has been accepted. Customize the content according to the information you want to convey.]

Date: DD/MM/YY


Mr. /Ms. (Name)


Department name…

Sub: [Relieving Order Letter – Write you’re Topic]

Mr./Mrs. name,

This letter is written to certify that the resignation of Mr. /Ms. (Name) has been accepted by the management which will effect the closing of office on (DATE). (Describe in your words). Accordingly Mr. /Miss. (Name) will, henceforth, not eligible for any benefits of employment at (Company/Organization name). (Describe all about the situation).

However, he/she has to pay all the dues and submit the clearance form to the human resources department before the close of office hours on (DATE). (Focus on employment rules and regulations).






Another Format,

Date: DD/MM/YY


Employee name…

Employee Code / No…

Current Designation…

Subject: Relieving Order Letter

Dear (Employee Name)

With reference to your resignation letter dated (DD/MM/YY) from the post of (Job Position). (Describe in your words).

This is to inform you that your resignation has been accepted by the management and also got a Clearance Report from the Concerned Department with your full and final settlement of your accounts with our company. (Describe all about the situation).

Therefore, we do hereby relieving you from all your services with our organization with effect from (Mention the last date of Employment). (Focus on employment rules and regulations).

We thank you for your association with our company and we wish you a successful future ahead. (Cordially describe your greetings).

Yours Sincerely,

For (Company Name)


Name of the Manager with Designation…

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