Sample Reference Check Letter Format
[A Reference Check Letter is provided for an employee by the earlier employer on request of the employee’s current employer. Below briefly focus on Sample Reference Check Letter Format. When a reference check letter is sent out, the goal is to find information on an employer from previous colleagues or employers. This letter contains the records of the candidate’s employment, job profile, performance, salary, and other required information. You can make any change to the below application as per your needs.]
Dated: DD/MM/YY
[Strictly Confidential]
Name of the company/referred person….
Designation…
Office Address…
Sub: Reference Check Letter
Dear (Name),
We are in discussion with Mr./Ms. (Employee name) and we are evaluating his/her suitability for placement in our organization (Job Designation). (Describe in your words).
In the course of his/her meetings with us, s/he suggested that we could seek employment reference from you considering that s/he has worked in your organization between (Time periods) and (Job Position). (Describe all about the situation).
We have a form to facilitate the easy capturing of your information. (Explain your inquiry and requirements). We, therefore, request you to fill the same and return it to us in the self-addressed envelope.
Please provide us the following information concerning this former employee:
- Dates of employment,
- Positions held,
- Responsibilities,
- Salary and bonus while employed.
We assure you of holding the information provided by you in strict confidence. (Cordially describe your greetings and requirements). Should you prefer to give this information over the phone instead of filling it, you can contact Mr. (Name) on telephone no. (*****). Thanking You,
Best Regards,
Your Name…
Designation…
Company…
Another Format,
Dated: DD/MM/YY
Name of the company/referred person….
Designation…
Office Address…
Sub: Reference Check Letter
Dear (Sir/name),
I’m writing to you because I recently received an application from an individual named (Name) and I was thinking about giving them an interview. (Describe in your words). However, I would like to first check on this person’s work history here and confirm that they indeed did work there. (Ask all about your inquiry).
- Did you previously employ (Name)?
- What were his work habits, his attendance and responsibilities like?
- What kind of duties did he carry out on a day to day basis and did he struggle with any of them? (Job type and responsibilities)
While the information would be nice to get as soon as possible, there is no time that I’m essentially looking for a reply; I just want to make sure I hire the right person. (Describe all about the situation). Also, if it’s not too much to ask, could I know why (Employee name) left the company and how much time he gave upon leaving? (Cordially describe your greetings and requirements).All the information here will be strictly confidential between us for the purpose of hiring an employee.
Sincerely,
Your Name…
Designation…
Company Name…
