Sample Relieving Letter Format

Sample Relieving Letter Format

Sample Relieving Letter Format

[A relieving letter format is a document that is given by an organization after your employment ends. Here briefly focus on Sample Relieving Letter Format. This letter is the way for the company to officially acknowledge the acceptance of the employee’s resignation. Generally, the HR manager issues a relieving letter to the employee after the resignation of the employee has been accepted. You can modify these sample as your requirement.]

Date: DD/MM/YY


Mr. /Ms. (Employee name)

Job Designation…

Department name…

Sub: Letter of relieving

Dear Mr. / Mrs. (Name)

Ref.: [Your resignation letter-dated (DD/MM/YY)]

As intimated to you vide our letter 1st cited above, you are hereby relieved on (date). We wish you all success in your future endeavors. (Describe in your words).

We would also want to confirm that your full & final settlement would be cleared in the next 30 days with the organization. (Cordially describe your greetings and wishes). We are pleased about your contributions made to the organization and wish you all the best for your future happenings.

Thanking You,

Yours Faithfully,

For ABC Limited,

Name…. on behave of,

Cc. 1. (Name and Job Designation) Vice President (F)

  1. (Name and Job Designation) HR Admin
  2. (Name and Job Designation) Accounts Dept.


Another Format,

Date: DD/MM/YY

Name- Mr. /Ms. (Name)

Job Designation…

Company Name…

Sub: Relieving Letter

Dear (name),

We are writing this letter to inform you that we accept your resignation given on (date) expressing your intention to resign from the Company. (Describe in your words). This was placed before the senior management of our company which has decided to accept the same.

(Describe all about the situation).

We place in our records your dedicated services and hard work for the company.

Your last date of service would be the date (DD/MM/YY), and you would accordingly be relieved, effective from the close of working hours on the same day, you need to clear all your dues and submit the clearance certificate. (Cordially describe your greetings and wishes).

We thank you for your services to our company and we wish you all the best for your future.

Best Regards,

Name of the Manager…