Application to Withdraw Hostel Booking with Reimburse
[If you want to cancel the hostel booking and request to refund the money from hostel management, you need to write an application. Before writing any letter, make sure you know the hotel’s cancellation policy. Below briefly focus on sample Application to Withdraw Hostel Booking with Reimburse. If you are already outside the terms of the cancellation period, it may be an arguable point drafting a letter and a phone call might be better. You can modify this sample as your requirement.]
Date: DD/MM/YY
The management Authority…
Hostel Name…
Hostel Address…
Sub: Request to Cancel Hostel Booking with Reimburse
Dear Sir/Madam,
I am writing to you because I have booked a room with you and I would like to cancel it due to unforeseen circumstances. (Describe in your words). My booking number is (*****). For your reference, I enclosed copies of the booking confirmation letter and the receipt. I am very sorry for the inconvenience. (Describe actual problem and situation). I appreciate a response from you acknowledging and confirming my request.
Please refund my advance payment at the earliest and also advise if there are any cancellation charges. Is it possible to get a full refund as I would not need the room now? (Cordially describe your apology and requirements). I hope this [letter/email] is enough to cancel my booking, otherwise please explain the correct procedure.
Kind regards,
Your name…
Contact info…
Signature…
Enclose…
Another Format,
Date: DD/MM/YY
The Concern Authority…
Hostel Name…
Hostel Address…
Sub: Application to Cancel Hostel Booking with Reimburse
Respected Sir,
I’m sorry to inform you that I’m forced to cancel my booking on [date] due to [reason]. (Describe in your words). I used the online system/website to make my reservations and the credit card used to book this room was a [Card Number] with the last four digits of [****]. (Describe all about the situation). I was charged a deposit of [Money amount], to my credit card, upon booking this reservation. I regret any inconvenience this may cause. I really appreciate your understanding.
If you have any questions, please feel free to contact me at (*****). (Cordially describe your apology and requirements). I look forward to hearing from you soon.
Thanks,
Regards,
Contact info…
Signature…
Enclose…
