Acknowledgement Letter of Expenditure Explanation
[Here briefly focus on sample Acknowledgement Letter of Expenditure Explanation. It’s a useful exercise to keep these processes well documented in any organization. If a donor asks, where my donations have been used? Then you can follow these samples. You can also follow this sample as an explanation letter of expenditures, expenses, and financial support to a donor in response to a letter asking for where the money is being spent. In a way acknowledgment letters are sort of informal thank you letters. Customize the content according to the information you want to convey.]
Date: DD/MM/YY
Concern Authority name…
Job Designation…
Organization/Foundation Name…
Sub: Acknowledgement Letter of Expenditure Explanation
Dear [Name]
In regard to your proposal from (date), we hereby acknowledge the receipt of Estimate. We would like to let you know that we have carefully reviewed your estimate on the (Work/Construction type). Having in mind your offer we intend to contact you for this work. (Describe in your words).
Due to comprehensive administrative procedures governing contracting we cannot sign the contract in this particular moment. (Describe all about the situation). However, when we receive expense approval from our HQ office, we will be able to carry on with this commotion. Usually, expenditure endorsement is being issued within 30 days (As company rules) from the day of request submission. (Explain the actual problem and situation).
Therefore you can wait for the finalization of contracting within 45 days from today. (Describe with an apology). In the meantime, we will contact you with instructions accordingly. In a case we do not receive a positive response on our request; we may ask you to make certain amendments in your Estimate. (Cordially describe your greeting and requirements).
Regards,
Your Name…
Contact no. and signature…
Another Format,
Date: DD/MM/YY
Concern Authority name…
Job Designation…
Company/Institute Name…
Sub: Acknowledgement Letter of Expenditure Explanation
Dear (Name),
Thanks for your letter dated (date). With this letter, we hereby acknowledge receipt of your payment of (Money amount). The paid amount will be credited to your account today. Your credit card is fully functional again. All of your spending privileges have been resumed. We write to inform you that the amount of Donations are spent on special children (Type of work) who belong to very poor families and cannot afford expenses for the following facilities.
- Medication,
- Speech Therapy,
- Primary Education,
- Vocational Training,
- Accommodation.
There are (number of ***) special and poor children and 20% of families are not paying anything which on an average on each child (*Money amount) are being spent. Call us with any questions you have any quarry. We are available to all our customers 24 hours a day, 7 days a week.
We request you to kindly visit our institution whenever convenient for you.
Kind Regards,
Your Name…
Contact no. and signature…
