Purchase Order Letter
[Purchase order is placed by the company’s purchase department for business purposes. The objective of writing this letter is to confirm the seller that his product has been approved for sale. Here briefly describe on sample Purchase Order Letter. This letter mainly contains the articles which are to be acquired, its decided price and the total quantity. A purchase order confirmation letter can help your customers to finalize the things that they are buying. You need to modify this sample according to your needs.]
Date: DD/MM/YY
To,
Authority name…
Supply Services Company name…
Office Address…
Sub: Purchase Order
Dear Mr./Mrs. (name)
With reference to our meeting on (date), we would like to inform you that the order of (Products name and type) been approved. (Describe in your words). You are requested to accept this purchase order for the below-mentioned items.
Qty Product Unit Price Total
2 (Product Name – XYZ) $200 $400
5 (Product Name – ABC) $250 $1250
3 (Product Name – PQR) $100 $300
10 (Product Name – FGH) $75 $750
Total — — — — — $2700
Delivery is to be made by (due date) (DD/MM/YY).
Delivery address: (Organization´s Name with Address).
Payment: Immediately on receipt of the materials in good condition. (Describe all about the terms and conditions).
Please treat this as Purchase Order No. (*****). If you are unable to service this order, you need to inform us immediately at the contact no. (*****). (Cordially describe your greetings and requirements).
Yours Sincerely,
Your Name…
Job Designation…
Office Address…
Contact Info. and Signature…
Another Format,
Date: DD/MM/YY
To,
Authority name…
Supply Services Company name…
Office Address…
Sub: Purchase Order for (product name and type and amount)
Dear (Sir or Madam),
This was with reference to our meeting on (date) when we visited your factory in connection with the purchase of (Product name).
We are pleased to place an order for (Amount) of (Type) against item number (Total product amount) and size (***). (Describe in your words). We would appreciate if the order is delivered at the address given below latest by (deadline date) so that we can start selling it to the (Customer/Clients) before the onset of summers.
(Name and address where delivery will be made)…
The terms and conditions of the purchase order are as follows: (Describe all about the terms and conditions).
- Order for (Products name, type and amount) with the item number (***) and size (***).
- Delivery will be made at the address mentioned above.
- The order should be delivered latest by (DD/MM/YY).
- 100% payment will be made on delivery. (As discussed)
- The price, as mutually agreed, is (Money Amount) inclusive of all taxes.
We hope to have a long business relationship with you. (Cordially describe your greetings and requirements). Please feel free to contact the undersigned for any clarifications or discrepancy in the order details.
Best regards,
___________
(Name of signing authority)
