Advantages of Written Communication in the Organization

Advantages of Written Communication in the Organization

Advantages of Written Communication in the Organization

Organizations makes extensive use of written communication because of the following advantages associated with this method of communication:

Reducing misunderstanding: Written messages are more accurate and hence help to reduce misinterpretation, confusion, and misunderstanding.

Permanent record: Written communication provides a permanent record of the communication.

Source of future reference: Since written communication provides a record base, it can be used as source of reference in the future.

Legal defense: Another key advantage of written communication is that written messages act as defense mechanism in the legal battle.

Wide coverage: Written messages can be communicated to a large number of people at a time located at different places through mass mailings.

Maintaining uniformity: This communication is very useful in promoting uniformity in policy and procedures of the organization.

Easy preservation: Written communication is easy to reserve. Retaining capacity of human brain is limited. Such limitation can be avoided through writes communication.

Communicating lengthy and complex message: Written communication is best suited for transmitting lengthy and complex matter. Necessary explanation, relevant facts, supportive documents etc. can easily be incorporated with the written message.

Checking accuracy: Written messages can be checked for grammatical and factual accuracy. This increases the acceptability of the message.

Avoiding exaggeration: Written communication helps to highlight only the relevant information by avoiding unnecessary and exaggerated information.

Avoiding wrong interpretation: Written communication acts as a safeguard against wrong interpretation of message.