Show Cause Notice to Employee for Misconduct
[A show cause letter or notice for an employee is issued by the employer. Here briefly focus on sample Show Cause Notice to Employee for Misconduct. It is important to mention the specific reason why the person is receiving the notice and state clearly what are the consequences of not replying to the notice. It is written to an employee when the employee is observed to have repeatedly exhibited poor behavior towards the supervisor, colleagues or subordinates. The show-cause notice must be replied with an explanation as soon as possible. You can make any change to the below application as per your needs.]
Date: DD/MM/YY
To,
Employee Name…
Job Designation…
Department name…
Sub: Show Cause Notice for Misconduct (Cause)
Mr. XYZ,
It was noted to us from various employees that you have been accused of stealing (write actual cause) one of the major components of a machine which is an expensive component and has a great value in the market. (Describe actual problem and situation).
Because of this our company is really unsatisfied by your misconduct and is suspending you for 1/2/3 months (More/less). (Describe in your words).
You have to write a reply to this show cause letter on which you have to explain why any action should not be taken against you. (Describe your requirements).
If you cannot provide various prove defending yourself then further actions would be taken.
Sincerely,
Your Name…
Head of the department (Job Designation)
Company/Institute name…
Another Format,
Date: DD/MM/YY
To,
Employee Name…
Job Designation…
Department name…
Sub: Show Cause Notice for Misconduct (Cause)
This is with reference to several complaints about your alleged misconduct with other employees in the organization. (Describe in your words). We have received more than one report about situations in which your behavior was rude and derogatory. (Describe actual problem and situation). Our organization values respect and expects all employees to actively maintain a healthy organizational environment.
Here is a narration of the events that are construed as misconduct: (Describe all about complaints)
- On [date] you called another colleague a ‘moron’ and ‘incompetent’ in view of an audience. (Complaint description) Such comments are not appreciated in our workplace.
- Last month during the weekly discussion, you shouted at another employee and asked him to ‘Shut the hell up’. (rude behavior)
- On [date] you rudely lashed out at a female colleague (Sexual abuse) when it was, in fact, your own negligence that caused the photocopier to crash.
Some other minor incidences have also been narrated by your colleagues and subordinates about your rude and aggressive behavior. (Describe all about the situation). You were verbally reprimanded but no improvement has been observed in your conduct.
You are hereby requested to submit a written explanation of your conduct and give a reason why disciplinary action should not be taken against you. (Describe your requirements).
Your explanation should reach the Senior Manager of Human Resources by this (date).
Sincerely,
Your name…
Manager of Human Resources (Job Designation)
Signature…
