Job Suspension Letter for Misconduct

Job Suspension Letter for Misconduct

Job Suspension Letter for Misconduct

[Suspension is a component of disciplinary procedure in which an employee can be suspended on their misconduct and misbehavior with administration, seniors, and a coworker or with business contacts as well. Below briefly describe on sample employee job suspension letter for misconduct. The suspension on job and employment can be with or without notice and also be with or without pay for a period of time which is not fixed. You can modify these sample as your requirement.]

Date: DD/MM/YY


Mr./ Ms. (Employee name)

Job Designation…

Department name…

Sub: Suspension Letter for Misconduct

The purpose of this letter is to advise you of my decision to suspend you with/without pay for (***) working days from your position as (designation) with the [department name]. (Describe in your words). The charges against you for gross misconduct and disruptive behavior have been leveled in accordance with Company Service. (Explain actual cause and Situation).

Rules/Standing Order No. (****) as per charge-sheet dated (DD/MM/YY) sent to you. (Describe all about the situation).

Now, therefore, you are hereby placed under suspension with effect from (****) under clauses (Rules and Regulations) of the Company Rules/Standing Orders. (Describe all about company condition regarding this situation). Your suspension has been considered necessary in order to maintain proper discipline in the Company/ Establishment and to conduct a proper inquiry against you. (Describe your suggestion and recommendation).

You will be entitled to receive a suspension allowance of (Money amount) During the period of suspension.

Signatory Authority…

Job Designation…

Department name…

Company/Institute Name…


Another Format,

Date: DD/MM/YY

Employee name…

Job classification…

Department Name…

RE:  Suspension Letter

Dear (Name)

In accordance with [Section/Article; Policy or Contract], this is a Letter of Suspension. You will be suspended from employment for [***] days on [dates]. (Describe in your words). You are not to report to work or to do any work on these days.

This action is based on your continued unsatisfactory behavior in [or incident involving on] [dates]. (Describe actual cause and situation). [Describe specifics of unsatisfactory performance or behavior since the last disciplinary action].

[Describe supervisor’s recent efforts to discuss, address or correct issues]. (Describe all about company condition regarding this situation).

[Describe the impact of this unsatisfactory performance on the work, co-workers, clients, unit’s goals, etc.]

You were given [prior disciplinary letters dated ______ for ________].

In the future, you are expected to show immediate improvement in the following areas: [list]

Failure to meet these requirements may result in further disciplinary action up to and including dismissal. (Describe your suggestion and recommendation).

You may consult [Section/Article – Policy or Contract] for your appeal rights.


[Name of Supervisor]